Fleet Maintenance, Parts & Preventive Scheduling
Full CMMS built for recycling and waste fleets — work orders, PM scheduling, FIFO parts inventory, vendor management, and maintenance cost analytics.
Maintenance & CMMS
Maintenance Dashboard
6 KPIs at a glance — open work orders, overdue PMs, fleet availability, monthly cost trends, parts spend, and labor hours. Drill into any metric.
Work Orders
Create, assign, and track repairs with labor hours, parts consumption, and outside vendor charges. Status workflow from open through completed.
Preventive Maintenance
Dual-trigger PM scheduling — calendar-based (every 90 days) and meter-based (every 5,000 miles). Auto-generated work orders when thresholds are reached.
Parts Inventory
FIFO lot tracking with reorder alerts, vendor management, purchase history, and cost-per-unit analytics. Full parts consumption tracking per work order.
Service Templates
Reusable maintenance procedures with checklists, required parts lists, and estimated labor. Apply templates to work orders or PM schedules instantly.
Maintenance Reports
Cost analysis by asset, parts usage breakdown, PM compliance rates, vendor spend analysis, and labor efficiency metrics across the entire fleet.
Purchase Orders, AI Document Scan & Receiving
End-to-end procurement workflow — from PO creation through manager approval, AI-powered receiving, and payment authorization gates.
Purchase Orders
Create POs with line items, vendor selection, and 4-phase manager approval workflow. Track PO status from draft through fully received.
AI Document Scan
Photograph packing slips or invoices — AI extracts line items, quantities, and prices, then auto-matches them against open purchase orders.
Receive Against PO
Checklist-based receiving with quantity verification, partial receipt support, backorder tracking, and automatic inventory updates on receipt.
Payment Authorization Gate
Receiving-to-payment approval chain for financial controls. No payment released until goods are verified received and manager-approved.
Integrations & Connectivity
AI-powered packing slip and invoice extraction with auto-matching to purchase orders
Parts vendor catalog with purchase history, spend analytics, and reorder automation
Automated vendor PO notifications, approval reminders, and receiving confirmations
Purchase order and vendor payment sync to NetSuite AP module
Ready to Streamline Fleet Maintenance?
Stop chasing down parts, missing PMs, and losing track of work orders. Get your fleet maintenance under control.